Committee Finance (Sewer/Water) Meeting Minutes

Village of White City

Committee Meeting Minutes

Tuesday, October 23, 2018 – Village Hall

Call to Order:  Committee Meeting was called to order by Village President Steve Subick at 7:00 p.m.

Roll Call:  Stephanie Zubal present; Shon Calvert present; Bob Hubert present; Steve Subick present. 

Agenda Item to discuss and approve a vendor for required repairs to replace piping and valves at Sewer Station #6.

The Village of White City received 3 proposals to repair Sewer Station #6 from the following vendors:

            - Vandevanter Engineering for $ 21,179.00

            - Ehret Plumbing for $ 23,400.00

            - The Pump Shop/Missouri Machinery for $ 7,215.00

The Village of White City will be responsible for excavating the pipe between the well and the valve vault and cleaning the wet well and vault before repairs can commence. White’s Sanitation has estimated cost for cleaning well at $ 800.00. White’s sanitation will have to be on site to keep sewage pumped while work is being done. The hourly rate would be $ 175.00/HR.

Motion to hire The Pump Shop to make repairs to Station #6 was made by Bob Hubert, with 2nd by Shon Calvert.  Roll Call: Bob Hubert “Yes”, Shon Calvert “Yes”, Stephanie Zubal “Yes” and Steve Subick “Yes”.  Motion carried.

Adjournment:  Meeting moved to adjourn by Bob Hubert with 2nd from Shon Calvert at 7:30 p.m.  Roll Call: Bob Hubert “Yes”, Shon Calvert “Yes”, Stephanie Zubal “Yes” and Steve Subick “Yes”.  

Minutes Approved:  Motion to Approve made by Shon Calvert with 2nd by Stephanie Zubal.

Date Approved:  November 14, 2018

Roll Call:

S. Calvert        Yes

S. VanLoo       Yes

B. Hubert        Yes

S. Zubal           Yes

S. Subick         absent

Posted by:       Donna Heinke, Village Clerk                          Date: November 16, 2018

                                                                                      

 October 3, 2017

Committee Meeting Minutes

Finance/Water

Call to Order: 7:00 p.m. Meeting was called to order by Village President Steve Subick.

Roll Call: S. Subick present; S. Calvert present; B. Subick present; S. Zubal present; D. Heinke present.  C. Rimar not present and B. Hubert not present.

Guest/Public Comments – No Guest/Public Comments

Committee Reports

  • Water Contract with Mt. Olive – Water Contract with Mt. Olive is currently being revised. The Village will be under the Contract with Mt. Olive until which time the new Water Project is completed and we are under Contract with Staunton.  Mt. Olive will be the secondary source of water usage after the new Water Project is completed with Staunton.  S. Subick talked with Mt. Olive and requested language changes within the Contract.  Specifically what will need to take place with the change of water service from Mt. Olive to Staunton occurs.  Will inquire about increase in penalty charge.  Once these changes have been made and the new Contract developed it will be voted on by the Board.  We anticipate the new Contract to be finished so the Board can review and vote at next Village Board Meeting on October 11, 2017.
  • Recommendations for Water Rate Increase – Due to the increase in rates from Mt. Olive it will be necessary to increase water rates for all water users with the Village of White City.  A notice was mailed out to all water users informing them of the upcoming rate increase.  Once the final rate increase has been approved by the Board a notice will be sent out to all water customers explaining the increase before it appears on their monthly bill.
  • Documents were presented with water costs incurred for a 12 month period.  Brenda Subick will prepare a spreadsheet indicating the water costs and usage for the Board Members to review at the Board Meeting on October 11, 2017.    Donna Heinke will prepare a document indicating the water usage for each “Master Meter” reading received from Glenn Marburger for the Coop’s outside of the Village of White City comparing usage by customers within each Coop.
  • An Ordinance amending the water rates will be drafted for approval by the Board, once new water rates are approved. 

 

Adjournment: Meeting moved to adjourn by B. Subick & 2nd by S. Calvert at 8:30 pm.  Roll Call B. Subick “yes”, S. Calvert “yes”, S. Zubal “yes”, S. Subick “yes”.  C. Rimar and B. Hubert not in attendance.  Meeting adjourned at 8:30 pm.

 

Minutes Approved:  B. Subick Motion to Approve; S. Zubal 2nd

 

 Date:  October 11, 2017

Roll Call:

S. Calvert – Absent

B. Hubert – Absent

C. Rimar – Did not Committee Meeting

B. Subick – Yes

S. Zubal – Yes

S. Subick  - Yes

Posted by:        Donna Heinke, Village Clerk                                       Date:  October 13, 2017

 

July 19, 2017

Committee Meeting Minutes

Finance/Water & Sewer

Call to Order: 7:05 p.m. Meeting was called to order by Village President Steve Subick.

Roll Call: S. Calvert present; B. Subick present; S. Zubal present; S. Subick present; D. Heinke present.  C. Rimar and B. Hubert not present.

Guest/Public Comments – No Guest/Public Comments

Committee Reports

Sewer:  - 2017/2018 Budget discussed. 

Reviewed Sewer Budget for Fiscal Year-end 2017 and for new Fiscal Year 2017/2018.  All Board Members present agreed on proposed FY 2017/2018 Sewer Budget.  The Budget will be submitted to Rural Development. 

Discussion held to increase in Sewer rate charge for customers of the Village of White City.  John Bell from the Illinois Rural Water Association prepared a Rate Study for the Sewer operations and he said it would be in the best interest of the Village to raise the Sewer rates.  Mike Canny our Accountant prepared a Cash Flow projection through 2021.  He also agreed the Sewer rates would need to increase in order to meet the obligations with Rural Development. 

A notice will be sent out to all Sewer customers within the Village of White City explaining the increase in Sewer charges.  The notice will be sent out before the increase is posted on the accounts.

 Park Board – Documents received July 12, 2017

The Village of White City received documents in addition to a check in the amount of $534.00 from Kate Bono on July 12, 2017.  The documents were reviewed by the Board members in attendance at the Committee Meeting.  The Park Board account was closed in September of 2015.  B. Subick has documents on the Park Board and will prepare a timeline on those documents.  On July 12, 2017 a check was submitted to the Village of White City from Kate Bono in the amount of $534 for reimbursement of park board funds. 

 Water Contract with Mt. Olive

The Contract was not received before the Committee Meeting.  S. Subick will contact Mt. Olive to request they send the Contract as soon as possible.  The Village will be under the Contract with Mt. Olive until which time the new Water Project is completed and we are under Contract with Staunton.  Mt. Olive will be the secondary source of water usage after the new Water Project is completed with Staunton.  This topic will be added to the Board Meeting scheduled for August 9, 2017.

Adjournment: Meeting moved to adjourn by B. Subick & 2nd by S. Calvert at 8:30 pm.  Roll Call B. Subick “yes”, S. Calvert “yes”, S. Zubal “yes”, S. Subick “yes”.  C. Rimar and B. Hubert not in attendance.  Meeting adjourned at 8:30 pm.

Minutes Approved:  S. Calvert Motion to Approve; S. Zubal 2nd

Date:  August 9, 2017

Roll Call:

S. Calvert – Yes

B. Hubert – Absent

C. Rimar -  Did not attend Committee Meeting

B. Subick – Yes

S. Zubal – Yes

S. Subick  - Yes

Posted by:        Donna Heinke, Village Clerk                                       Date:  August 10, 2017

 

 

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