Village Board Meeting Agenda

Agenda

Village of White City Monthly Board Meeting

July 10, 2019 7:00 P.M.

Village Hall

Call to Order

Pledge of Allegiance

Roll Call:  

Village Engineer Report –

  • Pay Estimate Number 14 Submittal (Korte-Luitjohan) – Water Improvement Project – Contract 1 (Resolution No. 15)
  • Pay Estimate Number 8 Submittal (Phoenix Fabricators) – Water Improvement Project – Contract 2 (Resolution No. 15)
  • Resident Engineering Invoice for Crawford & Associates (Resolution No. 15)

Guest/Public Comments

Closed Session to discuss Personnel/Litigations

Approval of June 12, 2019 Board Meeting Minutes

            Accept Minutes/Roll Call:

 Committee Reports

  • Sewer
  • Water
  • Finance
  • Police/Ordinance
  • Streets
  • Building/Grounds/Utilities

Treasurer’s Report

  • Approval of bills (July 2019)
  • Approval – Balance Sheet for Village of White City ending June 30, 2019

 Old Business

  •  

New Business

  • Review Approve Ordinance 393 – Prevailing Wage for Public Works
  • Volunteers needed for Tour De Donut – July 13, 2019.  Contact Bill Vogt at First National Bank of Mt. Olive 217-999-2461

Adjournment:

Roll Call:  

Brenda Subick

Shon Calvert

Bob Hubert

Scott VanLoo

Steve Subick

Posted by:    Donna Heinke, Village Clerk

Date & Time:  Monday, July 8, 2019 – 3:30 PM

Agenda

Village of White City Monthly Board Meeting

June 12, 2019 7:00 P.M.

Village Hall

Call to Order

Pledge of Allegiance

Roll Call:  

Village Engineer Report

  • Change Order No. 2 and No. 3 Submittal (Korte-Luitjohan) – Water Improvement Project – Contract 1
  • Resolution No. 14

Guest/Public Comments

Closed Session to discuss Personnel/Litigations

Approval of May 15, 2019 Board Meeting Minutes

            Accept Minutes/Roll Call:

 Committee Reports

  • Sewer
  • Water
  • Finance
  • Police/Ordinance
  • Streets
  • Building/Grounds/Utilities

Treasurer’s Report

  • Approval of bills (June 2019)
  • Approval – Balance Sheet for Village of White City ending May 31, 2019

 Old Business

  •  

New Business

  • Review/Approval – Appropriation Ordinance No. 392
  • Discuss/Approve Accounting Firms for Village of White City 2018/2019 Financial Audit and single audit.
  • Appoint new zoning board member (Gary Buske)

Adjournment:

Roll Call:  

Brenda Subick

Shon Calvert

Bob Hubert

Scott VanLoo

Steve Subick

Posted by:    Donna Heinke, Village Clerk

Date & Time:  Monday, June 10, 2019 – 5:00 PM

Agenda

Village of White City Monthly Board Meeting

May 15, 2019 7:00 P.M.

Village Hall

Call to Order

Pledge of Allegiance

Roll Call:    

Approval of April 10, 2019 Board Meeting Minutes

Accept Minutes/Roll Call:

Guest/Public Comments

Village Engineer Report

  • Pay Estimate Number 13 Submittal (Korte-Luitjohan) – Water Improvement Project – Contract 1 (Resolution No. 12) – Change Order No. 2
  • Pay Estimate Number 7 (Phoenix Fabricators – Water Improvement Project – Contract 2 (Resolution No. 12) – Change Order No. 2

Closed Session to discuss Personnel/Litigations

Committee Reports

  • Sewer
  • Water
  • Finance
  • Police/Ordinance
  • Streets
  • Building/Grounds/Utilities

Treasurer’s Report

  • Approval of bills (May 2019)
  • Approval – Balance Sheet for Village of White City ending April 30, 2019

Old Business

  •  

New Business

  •  

Adjournment Sine Die:

Swearing in Newly Elected Trustees

Roll Call:  

Brenda Subick

Shon Calvert

Bob Hubert

Scott VanLoo

Steve Subick

Posted by:    Donna Heinke, Village Clerk

Date & Time:   Monday, May 13, 2019 – 4:30 PM

Agenda

Village of White City Monthly Board Meeting

April 10, 2019 7:00 P.M.

Village Hall

Call to Order

Pledge of Allegiance

Roll Call:  

Guest/Public Comments

 Village Engineer Report

  • Pay Estimate Number 12 Submittal (Korte-Luitjohan) – Water Improvement Project – Contract 1 (Resolution No. 11)

Closed Session to discuss Personnel/Litigations

Approval of March 13, 2019 Board Meeting Minutes

Accept Minutes/Roll Call:

Committee Reports

  • Sewer
  • Water
  • Finance
  • Police/Ordinance
  • Streets
  • Building/Grounds/Utilities

Treasurer’s Report

  • Approval of bills (April 2019)
  • Approval – Balance Sheet for Village of White City ending March 31, 2019

Old Business

  •  

New Business

  • White City Spring Clean-up Day
  • Approval to hire individual to cut grass/weeds/sewer pump station clean-up/general grounds clean-up
  • Discuss postponing May Board Meeting from May 8 to May 15, 2019

Adjournment:

Roll Call:  

Brenda Subick

Shon Calvert

Bob Hubert

Craig Rimar

Stephanie Zubal

Scott VanLoo

Steve Subick

Posted by:    Donna Heinke, Village Clerk

Date & Time:  Monday, April 8, 2019 – 3:00 PM

Agenda

Village of White City Monthly Board Meeting

March 13, 2019 7:00 P.M.

Village Hall

Call to Order

Pledge of Allegiance

Roll Call:  

Guest/Public Comments

Village Engineer Report

  • Pay Estimate Number 11 Submittal (Korte-Luitjohan) – Water Improvement Project – Contract 1 (Resolution No. 10)

Closed Session to discuss Personnel/Litigations

Approval of February 13, 2019 Board Meeting Minutes

Accept Minutes/Roll Call:

Committee Reports

  • Sewer
  • Water
  • Finance
  • Police/Ordinance
  • Streets
  • Building/Grounds/Utilities – Rural Development Grant pre-application approved for repairs to Village Hall.  Donna and Steve met with Kim Allen (RD) on March 6, 2019

Treasurer’s Report

  • Approval of bills (March 2019)
  • Approval – Balance Sheet for Village of White City ending February 28, 2019

Old Business

  •  

New Business

  • Appoint Zoning Board Member – Linda Yurkovich

Adjournment:

Roll Call:  

Brenda Subick

Shon Calvert

Bob Hubert

Craig Rimar

Stephanie Zubal

Scott VanLoo

Steve Subick

Posted by:    Donna Heinke, Village Clerk

Date & Time:  Monday, March 11, 2019 – 2:30 PM

Agenda

Village of White City Monthly Board Meeting

February 13, 2019 7:00 P.M.

Village Hall

Call to Order

Pledge of Allegiance

Roll Call:  

Guest/Public Comments

Village Engineer Report

  • Pay Estimate Number 10 Submittal (Korte-Luitjohan) – Water Improvement Project – Contract 1 (Resolution No. 9)

Closed Session to discuss Personnel/Litigations

Approval of January 9, 2019 Board Meeting Minutes

Accept Minutes/Roll Call:

 Committee Reports

  • Sewer
  • Water
  • Finance
  • Police/Ordinance
  • Streets
  • Building/Grounds/Utilities

Treasurer’s Report

  • Approval of bills (February 2019)
  • Approval – Balance Sheet for Village of White City ending January 31, 2019

Old Business

New Business

  • Discuss updating Zoning Map and Code for Village of White City
  • Discuss/Approve Changes to Utilities Code 38-2-1 regarding “Hearing Notice”
  • Approve Bid (Cash Lease) for Farming Ground (2.2 acres) located on Village of White City property – Bid received from Paul Schneider ($377.00); Bid received from Brendin Petroline ($286.00).

Adjournment:

Roll Call:  

Brenda Subick

Shon Calvert

Bob Hubert

Craig Rimar

Stephanie Zubal

Scott VanLoo

Steve Subick

Posted by:    Donna Heinke, Village Clerk

Date & Time:  Monday, February 11, 2019 – 3:00 PM

Agenda

Village of White City Monthly Board Meeting

January 9, 2019 7:00 P.M.

Village Hall

Call to Order

Pledge of Allegiance

Roll Call:  

Guest/Public Comments

Village Engineer Report

  • Pay Estimate Number 9 Submittal (Korte-Luitjohan) – Water Improvement Project – Contract 1 (Resolution No. 8)
  • Statement for Legal Services to Bond Attorney for Final Opinion of Bond Counsel

Closed Session to discuss Personnel/Litigations

Approval of December 12, 2018 Board Meeting Minutes

Accept Minutes/Roll Call:

Approval of January 3, 2019 Water Committee Meeting Minutes

Accept Minutes/Roll Call:

Committee Reports

  • Sewer
  • Water – Committee met January 3, 2019
  • Finance
  • Police/Ordinance
  • Streets
  • Building/Grounds/Utilities

Treasurer’s Report

  • Approval of bills (January 2019)
  • Approval – Balance Sheet for Village of White City ending December 31, 2018

 Old Business

  • Approve Upgrade for Village Web Site

New Business

  • Discuss/Approve Changes to Utilities Code 38-2-1 regarding “Hearing Notice”
  • Discuss/Approve Changes to Utilities Code 38-4-10 “Water Tap-On Fees”
  • Discuss/Approve issuance of one-time water charge to King’s Lake water users regarding water leak
  • Discuss/Approve issuance of one-time water charge to White City Road water users regarding water leak
  • Discuss Bids for Farming Ground located on Village Hall property

Adjournment:

Roll Call:  

Brenda Subick

Shon Calvert

Bob Hubert

Craig Rimar

Stephanie Zubal

Scott VanLoo

Steve Subick

Posted by:    Donna Heinke, Village Clerk

Date & Time:  Monday, January 7, 2019 – 2:00 PM

Agenda

Water Committee Meeting

Thursday, January 3, 2019 – 7:00 P.M.

Village Hall

Call to Order

Roll Call:  

  • Discuss Water Leak at Kings Lake and White City Road 
  • Discuss Fees and installation of water meters on vacant lots 
  • Discuss tap on fees for new residents
  • Discuss Revising Ordinance related to collection of delinquent accounts
  • Discuss Ordinance 265 amending water rates

Adjournment

Roll Call:

Posted by:  Donna Heinke, Village Clerk

Date & Time:  Friday, December 28, 2018 – 1:30 PM 

Agenda

Village of White City Monthly Board Meeting

December 12, 2018 7:00 P.M.

Village Hall

Call to Order

Pledge of Allegiance

Roll Call:  

Guest/Public Comments

Village Engineer Report

  • Pay Estimate Number 8 Submittal (Korte-Luitjohan) – Water Improvement Project – Contract 1 (Resolution No. 7)
  • Pay Estimate Number 6 Submittal (Phoenix Fabricators) – Water Improvement Project – Contract 2 (Resolution No. 7)
  • Pay Estimate Submittal for Crawford & Associates (Resolution No. 7)

Closed Session to discuss Personnel/Litigations

Approval of November 14, 2018 Board Meeting Minutes

Accept Minutes/Roll Call:

 Committee Reports

  • Sewer – Sewer Pump Station #6-Approve additional charges from The Pump Shop for repairs to Pump Station #6
  • Water
  • Finance
  • Police/Ordinance
  • Streets – Meeting with Doug Ratermann (HMG) scheduled for 11/27/18
  • Building/Grounds/Utilities

Treasurer’s Report

  • Approval of bills (December 2018)
  • Approval – Balance Sheet for Village of White City ending November 30, 2018
  • Donna Heinke and Beth Peebles – Update Meeting with Gina Gucciardo  held December 5, 2018

Old Business

New Business

  • Review/Approve Resolution No. 388 – (MFT) Maintenance of Streets and Highways by Municipality Under the Highway Code for 2019 (IDOT) 
  • Review/Approve Ordinance No. 389 – Ordinance Adopting Meeting Schedule for the Village of White City Board of Trustees for 2019 
  • Review/Approve Ordinance No. 390 – Ordinance Adopting Holiday Schedule for the Village of White City’s Clerk’s Office for 2019 
  • Per Ordinance 11-1-17(A) Approve bonus for Village employees
  • IML Insurance Coverage for Water Tower & Water Pump Station
  • Discuss drafting Ordinance setting water system tap on fee and Ordinance setting new water rates.  Discuss installation of new meters on vacant properties.
  • Discuss updated Website for the Village of White City

Adjournment: 

Roll Call:  

Brenda Subick

Shon Calvert

Bob Hubert

Craig Rimar

Stephanie Zubal

Scott VanLoo

Steve Subick 

Posted by:    Donna Heinke, Village Clerk

Date & Time:  Monday, December 10, 2018 – 3:15 PM

Agenda

Village of White City Monthly Board Meeting

November 14, 2018 7:00 P.M.

Village Hall

Call to Order

Pledge of Allegiance

Roll Call:  

Guest/Public Comments

Village Engineer Report

  • Pay Estimate Number 7 Submittal (Korte-Luitjohan) – Water Improvement Project – Contract 1 (Resolution No. 6)
  • Pay Estimate Number 6 Submittal (Phoenix Fabricators) – Water Improvement Project – Contract 2 (Resolution No. 6)
  • Pay Estimate Submittal for Crawford & Associates (Resolution No. 6)

Closed Session to discuss Personnel/Litigations

Approval of October 10, 2018 Board Meeting Minutes

     Accept Minutes/Roll Call:

Approval of October 23, 2018 Committee Meeting Minutes

     Accept Minutes/Roll Call:

Committee Reports

  • Sewer – Sewer Station #6 Committee Meeting held 10/23/18-Approved Pump Shop for repairs to Station #6
  • Water
  • Finance
  • Police/Ordinance
  • Streets – Meeting with Doug Ratermann (HMG) scheduled for 11/27/18
  • Building/Grounds/Utilities

Treasurer’s Report

  • Approval of bills (November 2018)
  • Approval – Balance Sheet for Village of White City ending October 30, 2018

Old Business

  • Approve Purchase of New Salt Spreader

New Business

  • Review/Approve Tax Levy Ordinance No. 386
  • Review/Approve Resolution No. 387 – Resolution to Borrower Funds from General Savings Account for Repairs to Sewer Station No. 6

Adjournment:

Roll Call:  

Brenda Subick

Shon Calvert

Bob Hubert

Craig Rimar

Stephanie Zubal

Scott VanLoo

Steve Subick

Posted by:    Steve Subick, Village President

Date & Time:  Monday, November 12, 2018 – 4:05 PM

 

 

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