Village Board Meeting Agenda

Agenda

Village of White City Monthly Board Meeting

December 12, 2018 7:00 P.M.

Village Hall

Call to Order

Pledge of Allegiance

Roll Call:  

Guest/Public Comments

Village Engineer Report

  • Pay Estimate Number 8 Submittal (Korte-Luitjohan) – Water Improvement Project – Contract 1 (Resolution No. 7)
  • Pay Estimate Number 6 Submittal (Phoenix Fabricators) – Water Improvement Project – Contract 2 (Resolution No. 7)
  • Pay Estimate Submittal for Crawford & Associates (Resolution No. 7)

Closed Session to discuss Personnel/Litigations

Approval of November 14, 2018 Board Meeting Minutes

Accept Minutes/Roll Call:

 Committee Reports

  • Sewer – Sewer Pump Station #6-Approve additional charges from The Pump Shop for repairs to Pump Station #6
  • Water
  • Finance
  • Police/Ordinance
  • Streets – Meeting with Doug Ratermann (HMG) scheduled for 11/27/18
  • Building/Grounds/Utilities

Treasurer’s Report

  • Approval of bills (December 2018)
  • Approval – Balance Sheet for Village of White City ending November 30, 2018
  • Donna Heinke and Beth Peebles – Update Meeting with Gina Gucciardo  held December 5, 2018

Old Business

New Business

  • Review/Approve Resolution No. 388 – (MFT) Maintenance of Streets and Highways by Municipality Under the Highway Code for 2019 (IDOT) 
  • Review/Approve Ordinance No. 389 – Ordinance Adopting Meeting Schedule for the Village of White City Board of Trustees for 2019 
  • Review/Approve Ordinance No. 390 – Ordinance Adopting Holiday Schedule for the Village of White City’s Clerk’s Office for 2019 
  • Per Ordinance 11-1-17(A) Approve bonus for Village employees
  • IML Insurance Coverage for Water Tower & Water Pump Station
  • Discuss drafting Ordinance setting water system tap on fee and Ordinance setting new water rates.  Discuss installation of new meters on vacant properties.
  • Discuss updated Website for the Village of White City

Adjournment: 

Roll Call:  

Brenda Subick

Shon Calvert

Bob Hubert

Craig Rimar

Stephanie Zubal

Scott VanLoo

Steve Subick 

Posted by:    Donna Heinke, Village Clerk

Date & Time:  Monday, December 10, 2018 – 3:15 PM

Agenda

Village of White City Monthly Board Meeting

November 14, 2018 7:00 P.M.

Village Hall

Call to Order

Pledge of Allegiance

Roll Call:  

Guest/Public Comments

Village Engineer Report

  • Pay Estimate Number 7 Submittal (Korte-Luitjohan) – Water Improvement Project – Contract 1 (Resolution No. 6)
  • Pay Estimate Number 6 Submittal (Phoenix Fabricators) – Water Improvement Project – Contract 2 (Resolution No. 6)
  • Pay Estimate Submittal for Crawford & Associates (Resolution No. 6)

Closed Session to discuss Personnel/Litigations

Approval of October 10, 2018 Board Meeting Minutes

     Accept Minutes/Roll Call:

Approval of October 23, 2018 Committee Meeting Minutes

     Accept Minutes/Roll Call:

Committee Reports

  • Sewer – Sewer Station #6 Committee Meeting held 10/23/18-Approved Pump Shop for repairs to Station #6
  • Water
  • Finance
  • Police/Ordinance
  • Streets – Meeting with Doug Ratermann (HMG) scheduled for 11/27/18
  • Building/Grounds/Utilities

Treasurer’s Report

  • Approval of bills (November 2018)
  • Approval – Balance Sheet for Village of White City ending October 30, 2018

Old Business

  • Approve Purchase of New Salt Spreader

New Business

  • Review/Approve Tax Levy Ordinance No. 386
  • Review/Approve Resolution No. 387 – Resolution to Borrower Funds from General Savings Account for Repairs to Sewer Station No. 6

Adjournment:

Roll Call:  

Brenda Subick

Shon Calvert

Bob Hubert

Craig Rimar

Stephanie Zubal

Scott VanLoo

Steve Subick

Posted by:    Steve Subick, Village President

Date & Time:  Monday, November 12, 2018 – 4:05 PM

Agenda

Village of White City Monthly Board Meeting

October 10, 2018 7:00 P.M.

Village Hall

Call to Order

Pledge of Allegiance

Roll Call:  

Guest/Public Comments

Village Engineer Report

  • Pay Estimate Number 6 Submittal (Korte-Luitjohan) – Water Improvement Project – Contract 1 (Resolution No. 5)
  • Pay Estimate Number 5 Submittal (Phoenix Fabricators) – Water Improvement Project – Contract 2 (Resolution No. 5)
  • Pay Estimate Submittal for Crawford & Associates (Resolution No. 5)

Closed Session to discuss Personnel/Litigations

Approval of September 12, 2018 Board Meeting Minutes.     Accept Minutes/Roll Call:

Committee Reports

  • Sewer – Estimate from Vandevanter Engineering for Repairs to Lift Station No. 6
  • Water
  • Finance
  • Police/Ordinance
  • Streets
  • Building/Grounds/Utilities

Treasurer’s Report

  • Approval of bills (October 2018)
  • Approval – Balance Sheet for Village of White City ending September 30, 2018

Old Business

New Business

  • Review “Draft” 2017/2018 Audit for Village of White City
  • Review/Approve Estimate from Vandevanter Engineering for Repairs to Lift Station No. 6

Adjournment:

Roll Call:  

Brenda Subick

Shon Calvert

Bob Hubert

Craig Rimar

Stephanie Zubal

Scott VanLoo

Steve Subick

Posted by:    Donna Heinke, Village Clerk

Date & Time: Monday, October 8, 2018 – 12:00 PM

Agenda

Village of White City Monthly Board Meeting

September 12, 2018 7:00 P.M.

Village Hall

Call to Order

Pledge of Allegiance

Roll Call:  

Guest/Public Comments

Village Engineer Report

  • Pay Estimate Number 5 Submittal (Korte-Luitjohan) – Water Improvement Project – Contract 1 (Resolution No. 4)
  • Pay Estimate Number 4 Submittal (Phoenix Fabricators) – Water Improvement Project – Contract 2 (Resolution No. 4)
  • Pay Estimate Submittal for Crawford & Associates (Resolution No. 4)

Approval of August 15, 2018 Board Meeting Minutes

Accept Minutes/Roll Call:

Committee Reports

  • Sewer
  • Water
  • Finance
  • Police/Ordinance
  • Streets
  • Building/Grounds/Utilities

Treasurer’s Report

  • Approval of bills (September 2018)
  • Approval – Balance Sheet for Village of White City ending August 31, 2018

Closed Session to discuss Personnel/Litigations

Old Business

New Business

  • Send letters to Residents of Village of White City regarding Ordinances
  • Election – Meeting with Pete Duncan, Macoupin County Clerk

Adjournment:

Roll Call:  

Brenda Subick

Shon Calvert

Bob Hubert

Craig Rimar

Stephanie Zubal

Scott VanLoo

Steve Subick

Posted by:    Donna Heinke, Village Clerk

Date & Time:  Monday, September 10, 2018 – 2:00 PM

Agenda

Village of White City Monthly Board Meeting

August 15, 2018 7:00 P.M.

Village Hall

Call to Order

Pledge of Allegiance

Roll Call:  

Guest/Public Comments

Village Engineer Report

  • Pay Estimate Number 4 Submittal (Korte-Luitjohn) – Water Improvement Project – Contract 1
  • Pay Estimate Number 3 Submittal (Phoenix Fabricators) – Water Improvement Project – Contract 2
  • Pay Estimate Submittal for Crawford & Associates
  • Pay Estimate Submittal for Nicole Thomas, Attorney Fees for Water Improvement Project (March 1 to April 25, 2018)

Approval of July 11, 2018 Board Meeting Minutes

Accept Minutes/Roll Call:

Committee Reports

  • Sewer
  • Water
  • Finance
  • Police/Ordinance
  • Streets
  • Building/Grounds/Utilities

Treasurer’s Report

  • Approval of bills (August 2018)
  • Approval – Balance Sheet for Village of White City ending July 31, 2018

Old Business

Closed Session: Discuss Personnel, Closed Session Minutes July 11, 2018

New Business

  • Approve Hiring Grass Cutter
  • Appointment to fill Trustee Vacancy

Adjournment:  

Roll Call:  

Brenda Subick

Shon Calvert

Bob Hubert

Craig Rimar

Stephanie Zubal

Steve Subick

Posted by: Steve Subick

Date & Time:  Monday, August 13, 2018 – 4:00 PM

Agenda

Village of White City Monthly Board Meeting

July 11, 2018 7:00 P.M.

Village Hall

Call to Order

Pledge of Allegiance

Roll Call:  

Guest/Public Comments

Village Engineer Report

  • Pay Estimate Number 3 Submittal (Korte-Luitjohn) – Water Improvement Project – Contract 1
  • Pay Estimate Number 2 Submittal (Phoenix Fabricators) – Water Improvement Project – Contract 2
  • Pay Estimate Submittal for Crawford & Associates
  • Bond Attorney Fee Approval (Evans, Froehlich, Beth & Chamley)
  • Circulating Pump for New Water Tower – B.Hubert

Approval of June 13, 2018 Board Meeting Minutes

Accept Minutes/Roll Call:

Committee Reports

  • Sewer
  • Water
  • Finance
  • Police/Ordinance
  • Streets
  • Building/Grounds/Utilities
  • Park Board – Ordinance #385

Treasurer’s Report

  • Approval of bills (July 2018)
  • Approval – Balance Sheet for Village of White City ending June 30, 2018

Old Business

Closed Session to discuss appointment of Trustee.

New Business

  • Approve Ordinance #379 – Prevailing Wages for Public Works performed for the Village of White City
  • Approve Ordinance #384 – Remote Meeting Participation Policy
  • Approve Ordinance #385 – Dissolve Park Board for Village of White City
  • Review/Approve Contract with DC Waste & Recycling for Curb Side Residential Refuse Collection & Disposal Services for the Village of White City

Adjournment:

Roll Call:  

Brenda Subick

Shon Calvert

Bob Hubert

Craig Rimar

Stephanie Zubal

Steve Subick

Posted by:    Donna Heinke, Village Clerk

Date & Time:  Monday, July 9, 2018   – 2:00 PM

Agenda

Village of White City Monthly Board Meeting

June 13, 2018 7:00 P.M.

Village Hall

Call to Order 

Pledge of Allegiance 

Roll Call:   

Guest/Public Comments

Closed Session to discuss Personnel/Litigations

Approval of May 9, 2018 Board Meeting Minutes

Accept Minutes/Roll Call:

Approval of May 17, 2018 Finance Committee Meeting Minutes

Accept Minutes/Roll Call:

Committee Reports

  • Sewer
  • Water
  • Finance
  • Police/Ordinance
  • Streets
  • Building/Grounds/Utilities
  • Park Board – Ordinance to dissolve Park Board

Treasurer’s Report

  • Approval of bills (June 2018)
  • Approval – Balance Sheet for Village of White City ending May 31, 2018

Old Business

  • Update on Security System for Village Hall
  • Pump replacement for Lift Stations

 New Business

  • Volunteers for Tour de donut on July 14, 2018
  • Pay Estimate Number 2 Submittal (Korte-Luitjohn) – Water Improvement Project
  • Review/Approve Resolution Number 381 – Wage Increase for Village Clerk for the Village of White City
  • Review/Discuss Proposal from Finance Committee on Request for Bids for Trash Service.
  • Approve Resolution #382 – Approve Contractor for Curb Side Residential Refuse Collection and Disposal Services for the Village of White City
  • Approve Ordinance #383 –  Contract Rates for Curb Side Residential Refuse Collection and Disposal Services for the Village of White City Macoupin County Illinois
  • Discuss increasing late fee penalty for bills paid after 15th of the month
  • Approve purchase of miscellaneous equipment for Village Maintenance
  • Discuss Remote Participation Policy Ordinance (#384)

Adjournment:

Roll Call:  

Brenda Subick

Shon Calvert

Bob Hubert

Craig Rimar

Stephanie Zubal

Steve Subick

Posted by:    Donna Heinke, Village Clerk                                                    

Date & Time:  Monday, June 11, 2018 – 2:00 PM

Agenda

Village of White City Monthly Board Meeting

May 9, 2018 7:00 P.M.

Village Hall

Call to Order

Pledge of Allegiance

Roll Call:  

Guest/Public Comments

Vito Passariello – Ameren Illinois – Discuss Ordinance 380 Extending the Authorization to Ameren Illinois Company to Construct, Operate and Maintain A Gas Utility System in the Village of White City.

Closed Session to discuss Personnel/Litigations

  •  Discuss Wage Increase

Approval of April 11, 2018 Board Meeting Minutes

Accept Minutes/Roll Call:

Committee Reports

  • Sewer
  • Water – Closed on RD Loan April 25, 2018.  Work to begin mid-May 2018.
  • Finance
  • Police/Ordinance
  • Streets – Order Rock and Road Patch (MFT Fund)
  • Building/Grounds/Utilities – Hire part-time grounds keeper
  • Park Board – Ordinance to dissolve Park Board

Treasurer’s Report

  • Approval of bills (May 2018)
  • Approval – Balance Sheet for Village of White City ending April 30, 2018

Old Business

  • Security System for Village Hall

New Business

  • Pay Estimate Submittal (Korte-Luitjohn) – Water Improvement Project
  • Order Rock and Road Patch from Louis Marsch, Inc. (approximate cost $750.00) 
  • Review/Approve Appropriation Ordinance 378 (May 2018-April 2019)
  • Review Request for Bids for Trash Service.   Committee Meeting scheduled Wednesday, May 23, 2018 – Discuss/Approve Request for Bids for Trash Service
  • Review/Approve Ordinance 380 – Extending Authorization to Ameren Illinois Company to Construct, Operate and Maintain Gas Utility System to the Village of White City

Adjournment:

Roll Call:  

Brenda Subick

Shon Calvert

Bob Hubert

Craig Rimar

Stephanie Zubal

Steve Subick

Posted by:                Donna Heinke, Village Clerk

Date & Time:           Monday, May 7, 2018 – 3:00 PM

AGENDA

Village of White City Monthly Board Meeting

April 11, 2018 7:00 P.M.

Village Hall

Call to Order 

Pledge of Allegiance

Roll Call:  

Guest/Public Comments

Closed Session to discuss Personnel/Litigations

Update on Water Improvement Project for the Village of White City – William Lytle

Approval of March 14, 2018 Board Meeting Minutes

Accept Minutes/Roll Call:

Committee Reports

  • Sewer
  • Water
  • Finance
  • Police/Ordinance
  • Streets – MFT Audit from IDOT – no issues
  • Building/Grounds/Utilities
  • Park Board

Treasurer’s Report

  • Approval of bills (April 2018)
  • Approval – Balance Sheet for Village of White City ending March 31, 2018

Old Business

  • Discuss new accounting service for Quarterly and Year-end Income Tax Preparation
  • Village Truck Repairs
  • Security System for Village Hall
  • Discuss Bid Advertisement for Trash Service

 New Business

  • Discuss/Approve cost to repair Pump for Lift Station No. 1
  • Canny Engagement Letter for 2017/2018 Audit for the Village of White City
  • Discuss/set date for City Wide Clean-up Day
  • Rural Development Loan Closing scheduled April 25, 2018

Adjournment

Roll Call:  

Posted by:    Donna Heinke, Village Clerk

Date & Time: Monday, April 9, 2018 – 2:00 PM

 

AGENDA

Village of White City Monthly Board Meeting

March 14, 2018 7:00 P.M.

Village Hall

Call to Order

Pledge of Allegiance

Roll Call:  

Guest/Public Comments

Closed Session to discuss Personnel/Litigations

Update on Water Improvement Project for the Village of White City – William Lytle

Approval of February 14, 2018 Board Meeting Minutes

Accept Minutes/Roll Call:

Approval of February 27, 2018 Special Board Meeting Minutes

Accept Minutes/Roll Call:

Committee Reports

  • Sewer
  • Water
  • Finance
  • Police/Ordinance – Meeting with County Sheriff and Steve Subick
  • Streets –
  • Building/Grounds/Utilities –
  • Park Board –

Treasurer’s Report

  • Approval of bills (March 2018)
  • Approval – Balance Sheet for Village of White City ending February 28, 2018

Old Business

New Business

  • Approve “Amendment” to Engineering Agreement with Crawford and Associates for the Village of White City Water Improvement Project
  • Tuesday, March 20, 2018 – Election Day (Village Hall Office Closed)
  • Petty Cash for Village Hall Office
  • Discuss new accounting service for Quarterly and Year-end Income Tax Preparation 
  • Village Truck Repairs
  • Security System for Village Hall
  • Replace Women’s Restroom Sink
  • Review/Approve Bid Advertisement for Trash Service

 Closed Session

  • Approve Closed Session Meeting Minutes
  • Approve Release of Closed Session Minutes

Adjournment

Roll Call:  

Posted by:    Donna Heinke, Village Clerk

Date & Time:  Monday, March 12, 2018 – 2:00 PM

 

AGENDA

Village of White City Monthly Board Meeting

February 14, 2018 7:00 P.M.

Village Hall

Call to Order 

Pledge of Allegiance 

Roll Call:    

Guest/Public Comments  

Closed Session to discuss Personnel/Litigations 

Update on Water Improvement Project for the Village of White City – William Lytle 

Approval of January 10, 2018 Board Meeting Minutes

Accept Minutes/Roll Call: 

Approval of January 24, 2018 Special Board Meeting Minutes

Accept Minutes/Roll Call: 

Committee Reports

  • Sewer – Repairs made to Lift Station #1

  • Water – Ordinance 365 Amending Water Rates for 2018 – Notices mailed to customers on February 5, 2018

  • Finance – Water Improvement Project Funds approved
  • Police/Ordinance
  • Streets
  • Building/Grounds/Utilities – Ameren installing new meters
  • Park Board 

Treasurer’s Report

  • Approval of bills (February 2018)
  • Approval – Balance Sheet for Village of White City ending January 31, 2018 

Old Business

New Business

  • Approval to award Construction Contract on the New Water Tower for the Village of White City 
  • Approval to award Construction Contract on the Water System Improvements (water line) for the Village of White City 
  • Approval of USDA/Rural Development Letter of Intent to Meet Conditions regarding the Water Improvement Project Loan for the Village of White City 
  • Review/update property Lease with Paul Schneider 
  • Discuss Contract with DC Waste

Adjournment

Roll Call:  

Posted by:    Donna Heinke, Village Clerk

Date & Time:  Monday, February 12, 2018     2:00 PM

 

AGENDA

Village of White City Monthly Board Meeting

January 10, 2018 7:00 P.M.

Village Hall

Call to Order

Pledge of Allegiance

Roll Call:  

Guest/Public Comments

 Closed Session to discuss Personnel/Litigations

 Approval of December 13, 2017 Board Meeting Minutes

Accept Minutes/Roll Call:

 Committee Reports

  • Sewer –Repairs needed on Lift Station NPEDS Permit up for renewal
  • Water – Water Contract sent to Attorney for Review
  • Finance
  • Police/Ordinance
  • Streets
  • Building/Grounds/Utilities
  • Park Board

Treasurer’s Report

  • Approval of bills (January 2018)
  • Approval – Balance Sheet for Village of White City ending December 31, 2017

Old Business

New Business

  • Approval of MFT Resolution for 2018 (Resolution #373) 
  • Review Bids, Approve Resolution #374 Awarding of Bid to Contract for the Construction of the new Water Lines for the Village of White City’s Water Improvement Project. 
  • Review Bids, Approve Resolution #375 Awarding of Bid to Contract for the Construction of the New Water Tower for the Village of White City’s Water Improvement Project. 
  • Discuss/Approve purchase of one new pump for Lift Station 
  • Discuss/Approve Ordinance 365 Increasing water rates 
  • Discuss repairs to Police Vehicle.  Possibly use as secondary Vehicle 
  • Per Ordinance 11-1-17(A) Approve bonus for Village employees 
  • Discuss purchasing new Salt Spreader

Adjournment

Roll Call:  

Posted by:    Donna Heinke, Village Clerk                                                              

Date & Time:  Monday, January 8, 2018 – 2:00 PM

                                                                                           

 

 

 

 

 

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