Special Board Meetings

February 27, 2018

Village of White City

Special Board Meeting Minutes

Call to Order:  7:00 p.m. Meeting was called to order by President Steve Subick.

Roll Call:  S. Subick present; B. Subick present; S. Calvert present; S. Zubal present; C. Rimar present;

B. Hubert present; B. Pebbles present; D. Heinke present.  

Guest/Public Comments:  No Guest/Public Comments

Village President Steve Subick read Ordinance No. 377 an Ordinance authorizing and providing for an issue of up to $393,000 waterworks system revenue bonds, series A ($178,000) and Series B ($215,000) of the Village of White City for the purpose of paying a part of the cost of acquiring, constructing, installing and operating waterworks facilities in such municipality, providing for the payment, sale and delivery of such bonds, and making certain covenants in providing for the operation of the waterworks system of the municipality and the collection, segregation and distribution of the revenues to be derived from the operation thereof. 

Brenda Subick made the Motion to approve Ordinance No. 377 “Bond Ordinance” with 2nd from Bob Hubert.  Roll Call:  Brenda Subick “aye”, Shon Calvert “aye”, Craig Rimar “aye”, Stephanie Zubal “aye”, Bob Hubert “aye”; Steve Subick “aye”.  Bond Ordinance No. 377 approved.

Village President Steve Subick read Loan Resolution No. 376 – Resolution of the Village of White City authorizing and providing for the incurrence of indebtedness for the purpose of providing a portion of the cost of acquiring, constructing, enlarging, improving, an/or extending its facility to serve an area lawfully within its jurisdiction to serve.

Bob Hubert made the Motion to approve Ordinance No. 377 “Bond Ordinance” with 2nd from Stephanie Zubal.  Roll Call:  Brenda Subick “aye”, Shon Calvert “aye”, Craig Rimar “aye”, Stephanie Zubal “aye”, Bob Hubert “aye”; Steve Subick “aye”.  Loan Resolution No. 377 approved.

President Subick asked for motion to adjourn.

Adjournment: Meeting moved to adjourn by Craig Rimar & 2nd by Brenda Subick at 7:10 p.m. 

Roll Call:  Brenda Subick “aye”, Shon Calvert “aye”, Stephanie Zubal “aye”, Craig Rimar “aye”, Bob Hubert “aye”, Steve Subick “aye”. Motion carried.

 Minutes Approved:  Motion to Approve – B. Hubert;   2nd C. Rimar

Date:  March 14, 2018

Roll Call:

B. Subick – Yes

S. Calvert – Yes

C. Rimar – Yes

S. Zubal  - Yes

B. Hubert – Yes

S. Subick – Yes

Posted by:    Donna Heinke, Village Clerk                             Date: Thursday, March 15, 2018

NOTICE OF SPECIAL MEETING AND AGENDA

Please Take Notice that the President and Board of Trustees of the Village of White City, Macoupin County, Illinois will hold a Special Meeting on TUESDAY, FEBRUARY 27, 2018 at 7:00 PM at Village Hall, 884 South Main Street, Mount Olive, Illinois.

The purpose of the meeting is to discuss, consider and take action on those matters set forth on the Agenda below.

The Village Clerk is hereby directed (i) to deliver a copy of this special meeting call to each member of the Board of Trustees; (ii) to publicly post this at the office and meeting location; and (iii) to cause this to be delivered to all media who have requested Open Meetings Act notices.

 Dated this 22nd day of FEBRUARY, 2018. 

  //signed// STEVEN SUBICK  2/22/18
  Steven Subick, Village President

AGENDA FOR SPECIAL BOARD MEETING

VILLAGE OF WHITE CITY

FEBRUARY 27, 2018 at 7:00 PM

I.          Call To Order 

II.        Roll Call 

III.       Public Comments 

IV.       Action Items

1.  Consider, discuss and take action on AN ORDINANCE NO. 377 AUTHORIZING AND PROVIDING FOR AN ISSUE OF UP TO $393,000 WATERWORKS SYSTEM REVENUE BONDS, SERIES A ($178,000) AND SERIES B ($215,000) OF THE VILLAGE OF WHITE CITY, MACOUPIN COUNTY, ILLINOIS, FOR THE PURPOSE OF PAYING A PART OF THE COST OF ACQUIRING, CONSTRUCTING, INSTALLING AND OPERATING WATERWORKS FACILITIES IN SUCH MUNICIPALITY, PROVIDING FOR THE PAYMENT, SALE AND DELIVERY OF SUCH BONDS, AND MAKING CERTAIN COVENANTS IN PROVIDING FOR THE OPERATION OF THE WATERWORKS SYSTEM OF THE MUNICIPALITY AND THE COLLECTION, SEGREGATION AND DISTRIBUTION OF THE REVENUES TO BE DERIVED FROM THE OPERATION THEREOF

2.   Discuss/Approve LOAN RESOLUTION NO. 376 – A RESOLUTION OF THE VILLAGE OF WHITE CITY AUTHORIZING AND PROVIDING FOR THE INCURRENCE OF INDEBTEDNESS FOR THE PURPOSEOF PROVIDING A PORTION OF THE COST OF ACQUIRING, CONSTRUCTING, ENLARGING, IMPROVING, AN/OR EXTENDING  ITS FACILITY TO SERVE AN AREA LAWFULLY WITHIN ITS JURISDICTION TO SERVE. 

V.        ADJOURNMENT 

Posted by:  Donna Heinke, Village Clerk  //signed// DONNA HEINKE 

Date & Time:  Thursday, February 22, 2018 – 3:00 PM

 

January 24, 2018

Village of White City

Special Board Meeting Minutes

Call to Order:  7:00 p.m. Meeting was called to order by President Steve Subick.

Roll Call:  S. Subick present; B. Subick present; S. Calvert present; S. Zubal present; C. Rimar present; B. Hubert present; D. Heinke present.

Guest/Public Comments:  No Guest/Public Comments

Village President Steve Subick discussed the Water Contract with Mt. Olive.  Original Contract was signed and delivered to Mt. Olive City Hall on January 28, 2018.  

Ordinance 365 Amending Water Rates for the Village of White City was reviewed by the Board.  The water rates for all water user customers with White City will be increased by 5% beginning February 1, 2018.  This is based on the increase in rates from the Mt. Olive Water Department.  A notice will be mailed to all water user customers informing them of the rate increase.  The increase will be on the customer’s bill that will be mailed out by March 1, 2018, due by March 15, 2018.  C. Rimar made the Motion to approve Ordinance 365 “An Ordinance Amending Water Rates” with 2nd from S. Zubal.  Roll Call:  B. Subick “yes”, S. Calvert “yes”, C. Rimar “yes”, S. Zubal “yes”, B. Hubert “yes”; S. Subick “yes”.  Motion Carried.

Village President Steve Subick discussed the approval of Rural Development Funds for the Water Improvement Project for the Village of White City.  Dan Fisher and William Lytle from Crawford and Associates met with Steve Subick on January 16, 2018 to obtain the final signatures on the Rural Development documents.  They plan to begin work April/May timeframe and in accordance with the contract they have 8 months to complete to project. 

Notices will be sent out to all Village of White City water users by February 5, 2018 notifying them of the current rate increase based on the renewed contract with Mt. Olive.  Another notice will be sent out to customers once the new rate is established and the Water Improvement Project has been completed later in 2018.

A question was raised regarding what would happen if Mt. Olive would need to use water at a later date.  Steve Subick stated that would probably not happen but in the event it would Mt. Olive would have to obtain advance approval from the Village of White City.

Village President Steve Subick discussed hiring Macoupin County Officer to patrol Village of White City on a part-time basis.  Steve contacted the Macoupin County Sheriff’s office to inquire as to whether they will dedicate a patrol officer on a part-time basis approximately 2-3 hours a week to patrol the Village of White City.  The Deputy Sheriff advised that the part-time officer can use County Resources (i.e. patrol car) and the Village of White City would be responsible for the payroll for the officer.  Village of White City would also set the schedule for patrol, possibly random hours throughout the week and weekends.  The officer will not issue ordinance violations, however they will issue traffic violations.  Steve will meet with the County Sheriff to work out the details. 

President Subick asked for motion to adjourn.

Adjournment: Meeting moved to adjourn by C. Rimar & 2nd by B. Subick at 7:35 p.m. 

Roll Call:  B. Subick “yes”, S. Calvert “yes”, S. Zubal “yes”, C. Rimar “yes”, B. Hubert “yes”, S. Subick “yes”. Motion carried. 

Minutes Approved:  Motion to Approve -  S. Zubal;   2nd B. Hubert

Date:  February 14, 2018

Roll Call:

B. Subick – Yes

S. Calvert – Yes

C. Rimar – Absent

S. Zubal  -  Yes

B. Hubert – Yes

S. Subick – Yes

Posted by:    Donna Heinke, Village Clerk                             Date: February 15, 2018

 

AGENDA

Village of White City

Special Board Meeting

January 24, 2018 – 7:00 P.M.

Village Hall

 Call to Order

 Roll Call:  

 Guest/Public Comments

  •  Water Contract with Mt. Olive (original signed and delivered 1/18/18)
  • Approve Ordinance 365 Water Rate Increase for 2018 (Mt. Olive new rates)
  • Discuss Water Rate Increase after Water Improvement Project is completed
  • Discuss hiring Macoupin County Officer to patrol Village of White City on a part-time basis

Adjournment         

Posted by:    Donna Heinke, Village Clerk

Date & Time:  Monday, January 22, 2018 – 3:15 pm

                                                                                                                                   

October 30, 2017

Special Board Meeting Minutes

Call to Order:  7:00 p.m. Meeting was called to order by President Steve Subick.

Roll Call:  S. Subick present; B. Subick present; S. Calvert present; S. Zubal present; C. Rimar present; D. Heinke present.  B. Hubert absent.

Call to Order: 7:00 p.m. Meeting was called to order by President Steve Subick

Guest/Public Comments:

  • William Lytle from Crawford and Associates presented copy of the Advertisement for Bids for the Village of White City’s Water Improvement Project.  William explained that there will be two separate Contracts for Bid.  Contract 1:  Replacement of the Village’s Current Potable Water System and Contract 2:  New Water Tower Construction.  After the Board’s approval, the Advertisement will be posted in the Mt. Olive Herald and the Litchfield News, as well as on the Southern Illinois Builders Association (SIB) website.  A copy will also be posted at the Village Hall.  Bid’s received will be publicly opened and read on Tuesday, December 12, 2017 at 2:00 pm at the Village Hall.  Once the bid process is complete and a Contract is in place, the Board will approve during the January 2018 Board Meeting.C. Rimar made the Motion to move forward with the bidding process for the Village of White City’s Water Improvement Project with 2nd from S. Zubal.  Roll Call:  B. Subick “yes”, S. Calvert “yes”, C. Rimar “yes”, S. Zubal “yes”, S. Subick “yes”.  Motion Carried.

President Subick asked for motion to adjourn.

Adjournment: Meeting moved to adjourn by C. Rimar & 2nd by B. Subick at 7:10 p.m. 

Roll Call:  B. Subick “yes”, S. Calvert “yes”, S. Zubal “yes”, C. Rimar “yes”, S. Subick “yes”.  Motion carried.

Minutes Approved:  Motion to Approve – C. Rimar;  2nd S. Zubal

Date:  November 8, 2017

Roll Call:

B. Subick – Yes

C. Rimar – Yes

S. Calvert – Yes

S. Zubal  - Yes

S. Subick  - Yes

B. Hubert – Absent

Posted by:    Donna Heinke, Village Clerk                              Date:  November 8, 2017

AGENDA

Village of White City

Special Board Meeting

October 30, 2017 – 7:00 P.M.

Village Hall 

Call to Order 

Pledge of Allegiance 

Roll Call:    

Guest/Public Comments  

  • Approval to move forward with Bidding process for the Village of White City’s Water Improvement Project

Adjournment         

Posted by:    Donna Heinke, Village Clerk

Date & Time:  Wednesday, October 25, 2017 – 2:00 PM

                                                                                                                                   

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